Title: Office Manager

Hours: Approx. 20 hours/week in coordination with church office hours

Salary: Starting $20,000/year (negotiable w/ experience)

Reports to: Senior Pastor

Job Description: To create an inviting and gracious atmosphere for visitors and staff in the office, while effectively, efficiently, and creatively managing the administrative tasks of the church

Main Office Responsibilities

• Serve as primary phone receptionist in the office and direct calls appropriately

• Create and prepare a weekly bulletin, inserts and event flyers

• Assist with weekly email/monthly newsletter (if applicable) – Work in conjunction with the senior pastor to gather information and then create a weekly/monthly email

• Attend weekly staff meeting

• Keep the church website updated with current information

• Maintain campus access security codes

• Maintain all-church calendar (this includes adding events to calendar, monitoring for potential conflicts, tracking items for timely inclusion in church communications, etc.)

• Record minutes of Trustee meetings

• Attend up to two church leadership meetings monthly (usually evenings)

• Track and manage details of our church database

• Organize, maintain, and purchase office, worship, custodial supplies and equipment as needed.

• Check and fill back table with bulletins, tracts, promotional materials, communion supplies, etc

• Keep office and counters neat and well-organized

• Manage church records (membership, baptism, Small Group rosters, memorial donations, etc.)

• Facilitate church communication via email, phone, text, etc

• Additional tasks as assigned by the Senior Pastor

Send Weekly reminders for Sunday Service Voluneteers

Send monthly reminders for events as needed

Help update/ print monthly prayer list

Children/Youth Support Responsibilities

• Run and keep record of background checks for children/youth volunteers

• Keep attendance report for church service and Sunday morning children’s programs

• Assist with travel arrangements and forms for youth retreats and mission trips as needed

• Send weekly reminders to children’s church teachers/helpers

• Offer administrative support to all ministry planning teams as needed

Personal Qualifications

• Servant heart and attitude – ready to help wherever needed

• A follower of Jesus and in agreement with the Baleville’s mission and core values

• Ability to keep confidential and sensitive information

• Excellent organizational and planning skills with the ability to manage projects simultaneously and with specific attention to detail

• Excellent verbal and written communication skills

• A self-starter, good at multitasking and prioritizing projects

• Ability to work independently without supervision

• Aptitude in Microsoft Office Suite, Canva, Web Administration, Working knowledge of databases

• An eye for graphic design